The Library has a Community Room which it makes available for use by public groups. Copies of the policy and application forms are available at the Checkout Desk. The following are highlights from the policy and rules.

Eligible Organizations (in priority order):
A. Library programs
B. Library related groups (Friends of the Library, Vision Literacy, etc.)
C. Civic, school and nonprofit groups presenting meetings of public interest
D. Other groups not included above and not excluded by the County Procedures Manual

Facility: The room seats a maximum of 130. Groups are responsible for setting up any tables and chairs and returning them to their original position at the end of the meeting. Moving tables and stacks of chairs will require at least two persons. A built in screen is installed. No other AV equipment is available.

Fee: A $10 fee (nonrefundable) is required for each use of the Meeting Room. It is payable at the time of booking or by following day postmark.

Reservations:

Online reservations are not available.

On the first day of the quarterly booking period reservations are in person only. On subsequent days reservations can be made in person or by phone (408-867-6126) weekdays during open hours before 5 PM.

Bookings by Group C (see above) civic, school and nonprofit groups can be made for dates in the upcoming quarter on specified booking dates.

Bookings by Group D (see above): other groups not included in A, B, C, can be made not more than two weeks in advance.

A group of at least 10 or more people may use the Community Room only once per month.
A representative of the group must read the meeting room policy, complete the application, and pay the fee. The representative commits the organization or group to following this policy and assuming responsibility for any damages to the library.

The group representative who signs the application must be present at the meeting. If that representative is unable to attend, another representative must read the rules and sign the application well in advance of the meeting.

The library will give the name and phone number of the person and group making the reservation to anyone inquiring about the meeting.

The Library reserves the right to cancel a reservation with reasonable notice to a group.

The following are NOT permitted in Santa Clara County Libraries: Solicitation, sales, fees or requested donations (A nominal amount to cover refreshment costs may be collected. Organizational dues may be collected. Neither can required for attendance.), Smoking or alcoholic beverages, nails, screws, thumbtacks, staples, tape, adhesives or signs on the walls or doors unless advance approval is given by the Community Librarian, Copying of copyrighted software, High voltage equipment, Decibel levels inappropriate to the library.

Permission to use the Community Room is granted on the condition that all rules are followed.

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