Policy:
The Santa Clara County Library, as an open forum promoting knowledge,
ideas, and cultural enrichment, makes meeting rooms available
to organizations engaged in educational, cultural, intellectual,
civic, or charitable activities. Such meetings are held free and
open to the public.
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Eligible Organizations (in priority order):
A. Library programs
B. Library related groups (Friends of the Library, Vision Literacy,
etc.)
C. Civic,
school and nonprofit groups presenting meetings of public interest
D. Other groups not included above and not excluded by the County
Procedures Manual
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Reservations:
Online reservations are not available.
On the first day of the quarterly booking period reservations
are in person only. On subsequent days reservations can
be made in person or by phone (408-867-6126) weekdays during
open hours before 5 PM.
Bookings by Group C (see above) civic, school and nonprofit
groups can be made for dates in the upcoming quarter on specified
booking dates.
Bookings by Group D (see above): other groups not included in
A, B, C, can be made not more than two weeks in advance.
A group of at least 10 or more people may use the Community
Room only once per month.
A representative of the group must read the meeting room policy,
complete the application, and pay the fee. The representative
commits the organization or group to following this policy and
assuming responsibility for any damages to the library.
The group representative who signs the application must be present
at the meeting. If that representative is unable to attend,
another representative must read the rules and sign the application
well in advance of the meeting.
The library will give the name and phone number of the person
and group making the reservation to anyone inquiring about the
meeting.
The Library reserves the right to cancel a reservation with
reasonable notice to a group.
The following are NOT permitted in Santa Clara County Libraries:
Solicitation, sales, fees or requested donations (A nominal
amount to cover refreshment costs may be collected. Organizational
dues may be collected. Neither can required for attendance.),
Smoking or alcoholic beverages, nails, screws, thumbtacks, staples,
tape, adhesives or signs on the walls or doors unless advance
approval is given by the Community Librarian, Copying of copyrighted
software, High voltage equipment, Decibel levels inappropriate
to the library.
Permission to use the Community Room is granted on the condition
that all rules are followed.
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