Morgan Hill Library Program Room

660 West Main Avenue

Morgan Hill CA 95037

408.779.3196 fax 408.779.0883

 

Policies and Procedures

 

The Library has a program room that is used primarily for library-sponsored programs and events.  It is available for educational, cultural, and civic programs only if not needed for library programs. 

 

Summary of the Santa Clara County Library meeting room policy:  The Santa Clara County Library, as an open forum promoting knowledge, ideas, and cultural enrichment, makes meeting rooms available to organizations engaged in educational, cultural, intellectual, civic, or charitable activities.  Such meetings must be free and open to the public.  No fees can be charged and rooms are not available for private or commercial use.  Full-text of the entire policy can be viewed on our website.

 

Eligible organizations (in priority):

1. Library programs.
2. Library related groups such as Library Commission , Friends of the Library, Reading Program, etc.
3. Civic, school and nonprofit groups presenting programs of public interest.
4. Other groups not included above and not excluded by the County Procedures Manual.

 

Facility:  The room seats a maximum of 92.  The room can be divided to host 2 programs of 34 and 58 people.  Groups are responsible for setting up any tables and chairs and returning them to their original position at the end of the program.  Equipment available include:  podium, whiteboard, sink, 6 tables, 50 chairs, and WiFi Internet access.  Not all these items are available if the room is divided for use by 2 different groups at the same time.

 

Fee:  a nonrefundable $10 fee is required for each use of the program room.  It is due within 1 business day of booking.

Reservations are taken no more than 4 weeks in advance by the staff at the library’s information desk.  To reserve the program room in person go to the information desk or call the library during open hours at 779-3196.

 

The room is available once per month to any group.  A representative of the group must read the Santa Clara County Library meeting room policy, complete the application, and pay the fee.  The representative commits the organization or group to following the policy and assuming responsibility for any damages to the library.

 

Once the room has been reserved, fill out & submit your application with the $10.00 fee.

 

The group representative who signs the application must be present at the program.

 

The library reserves the right to cancel a reservation with reasonable notice to a group.

 

The following are NOT permitted in Santa Clara County Libraries: 

-         Solicitation

-         Sales

-         Fees or requested donations.  A nominal amount to cover refreshment costs may be collected.  Organizational dues may be collected.  Neither can be required for attendance.

-         Smoking or alcoholic beverages

-         Posting or hanging anything on the walls or doors

-         High voltage equipment

 

Permission to use the Program Room is granted on the condition that all rules are followed.