Milpitas Public Library Multipurpose Room
The Multipurpose Room of the Milpitas Public Library at 160 N. Main Street, Milpitas, is available for the use of groups that need meeting space and may be booked in accordance with the Santa Clara County Library Meeting Room Policy.
Library Meeting Room Policies
POLICY: Community groups are permitted and encouraged to use the meeting room for cultural, educational, and recreational programs when such use does not conflict with programs sponsored by the Library. There are certain meetings that are not open to the public, such as Library and City staff meetings, interviews, training sessions, and the like. All other programs and meetings must be free and open to the public.
ELIGIBLE ORGANIZATIONS (in priority order):
- Library related groups, such as Friends of the Library, Vision Literacy, etc.
- City of Milpitas meetings
- Civic, school and nonprofit groups presenting meetings of public interest
- Other groups not included above, and not specifically excluded in the Santa Clara County Library Meeting Room Policy
FEES: $10 fee (non-refundable) for each use of the Multipurpose Room; checks should be made payable to the Milpitas Public Library, or to Santa Clara County Library.
FACILITIES: The Multipurpose Room can accommodate up to 280 people. The room is available from the time the Library opens each day until 8:30 p.m. Monday through Thursday and until 5:30 p.m. on Friday, Saturday and Sunday. Groups are responsible for setting up any tables and chairs used, and for returning them to their original position at the end of the meeting. The room may be used only until the time stated. Any clean-up is the responsibility of the organization using the room. It must be accomplished prior to the ending time of the reservation and the premises vacated. The following items are available for use: 36 tables, 180 stacking chairs, electrical and data outlets, cables for laptop connection, microphones, screen, and flag.
RESERVATIONS:
- Reservations may be made by telephone, email, or in person at the adult reference desk. A completed application and payment of the fee confirms the reservation. The application and payment must be made within seven days of booking the room. Failure to comply may result in cancellation of the reservation.
- A group may use the Multipurpose Room no more than once per month. Groups or meetings must consist of at least eight or more people.
- An application must be completed in advance of each meeting. A single application may be filed by a group holding regular monthly meetings, as long as all of the conditions of use and responsibility continue to be met and fees are paid in advance.
- Single reservations may be made up to three months in advance. Note: Reservations for regular monthly meetings are based on the calendar year and will expire on December 31 of each year. The Library may require an updated application for regular monthly meetings starting each January 1.
- A representative of the group must read the meeting room policy, complete the application, and pay the fee. Since the representative commits the organization or group to following this policy and assumes responsibility for any damages to the Library, he/she should be someone whose standing in the organization carries this authority.
- The Library reserves the right to release the name and telephone number of the person and group making the reservation to anyone inquiring about the meeting. All publicity for programs must include a contact phone number other than that of the Milpitas Public Library and must not imply that the Library is sponsoring the program.
- If a group must cancel, the Library needs at least two days’ notice or future use may be prohibited.
- The following are NOT permitted in the library:
- Solicitation, sales, fees or requested donations (a nominal amount to cover refreshments and organizational dues may be collected)
- Food, other than light refreshments such as punch and cookies
- Smoking
- Alcoholic beverages
- Posting or hanging anything on the walls or doors, unless advance
approval is given by the Community Librarian
- Copying of copyrighted software
- High voltage equipment (decibel levels must be appropriate to the Library)
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- The Library reserves the right to cancel a reservation with reasonable notice to a group.
- Permission to use the Multipurpose Room is granted on the condition that all rules are followed. Permission may be revoked for failure to do so, in which case the organization responsible will be assessed for any damages.
January 2010
160 Main Street
Milpitas, CA 95035
(408) 262-1171
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