Los
Altos Library Program Room
Guidelines & Procedures
The
Los Altos Library Program Room may be booked by organizations
in accordance with the Santa Clara County Librarys Meeting
Room Policy (Santa Clara County Library Procedures Manual, Part
A, Section 510.1, page 1, March 2001).
The
Program Room is available for use by organizations, not affiliated
with the County Library, on:
Friday
5:00 p.m. - 11:00 p.m.
Saturday 10:00 a.m. 11:00 p.m.
Sunday 12 noon - 11:00 p.m.
All
bookings and payments are made in person at the Childrens
Reference Desk.
In
order to serve as many organizations as possible, no organization
will be booked more than once a month, nor more than three months
in advance.
The
application for use must be completed by the person who is responsible
for the activities of the organization and for ensuring that
library rules are followed. If that person is not attending
the program, he or she is still the responsible party. Names
and phone numbers may be made available to the public.
Permission
to use the room by organizations that meet on a regular basis
is subject to periodic review and may be revoked at any time.
The
following items are available for use:
- 100
stacking chairs
- 13
folding tables
- sink
- podium
- white
board
- projection
screen
- slide
projector
- overhead
projector
- VCR
and DVD player
- television
- amplifier
and two microphones
The
Program Room can accommodate a maximum of 100 people. The room
is not available for use by fewer than ten people.
The
fee to use the Los Altos Program Room is $10.00 per reservation.
Overall
responsibility for the Los Altos Program Room rests with the
Childrens Program Librarian.
The
Program Room and library equipment must be left clean and in
good condition. Clean up is the responsibility of the organization
using the room. Set up time and clean up time are included in
the time booked.
The
organization using the room may set up tables and chairs as
needed. Setting up tables and chairs is the responsibility of
the organization. Any library audio visual equipment used must
be returned to the Program Room closet.
Only
light refreshments, such as punch and cookies, may be served.
Smoking
and alcoholic beverages are not permitted. Only service animals
are allowed.
High
wattage equipment is not permitted. Decibel level or programs
must be appropriate to a library.
All
publicity for programs must include a contact phone number other
than that of the Los Altos Library and must not imply that the
library is sponsoring the program.
The
organization must notify staff at the Childrens Reference
Desk when they arrive and when the program is over so that the
doors to the lobby can be unlocked/locked and dealarmed/alarmed.
If the library has closed when the organization is finished
with the room, the organization must turn off all lights in
the Program Room and the public restrooms, and insure that the
exterior lobby doors are locked.
Permission
to use the room will be granted upon the condition that all
rules for use are followed. Permission may be revoked for failure
to do so. The person who signs the application will be assessed
for any damages.
May 2006
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